The Assistant Company Secretary will support the Company Secretary in managing all aspects of meetings concerning the Board of Directors, sub-committees, and shareholders; ensuring compliance with laws, regulations, policies, and best practices in corporate governance; and upholding the highest standards in corporate affairs.
Responsibilities :
- Organize and oversee arrangements for meetings of the Board, related committees, and shareholders.
- Ensure meetings adhere to relevant laws, regulations, the Company's Articles of Association, and best practice guidelines.
- Handle administrative and secretarial support, including coordinating with related parties regarding meeting agenda such as internal audit and external audit.
- Record and distribute minutes for respective meetings.
- Draft, review, and enforce Company policies.
- Represent the Company Secretary Office in correspondences with regulatory authorities on matters concerning meetings, corporate governance, and policy enforcement.
- Stay updated on laws and regulations affecting the Company and Board of Directors.
- Provide preliminary advice and recommendations pertaining to legal, regulatory, and governance issues and practices to internal stakeholders.
- Handle other tasks as assigned.
Qualifications :
- Bachelor's degree in Law, Accounting, Finance, or other related fields
- 2-5 years working experience in a corporate secretarial role, advantageous if at a listed company
- Experience in developing and implementing compliance policies and procedures
- Confident in providing support to high-level management and Board members
- Proficiency in English language
Skills and Abilities:
- Strong leadership and interpersonal skills
- Ability to work independently and as part of a team
- Attention to detail and accuracy
- Strong organizational and time management skills
- Ability to handle confidential information with discretion
- Ability to work collaboratively with cross-functional teams
