Finance Coordinator and Office Administrator - Thailand (Fluency in Thai is a must)

Finance Coordinator and Office Administrator - Thailand

Starting date of position as soon as possible

Together as a team, we at Child's Dream are here to empower people in the Mekong-Sub-Region. We do this by working in partnerships with communities to improve the health and education of their children, youth and young adults for sustainable development.

Our Finance and Office Administration team in Chiang Mai needs your support with various financial and administrative tasks. You will work closely with the Head of Finance and Office Administration to maintain our accounting system and provide administrative support to our team members.

Your duties and responsibilities include but are not limited to:

Financial tasks and accounting

Handle petty cash and ensure daily cash flow

Securely handle cash in the safe and ensure its security

Maintain accurate cash balances and ensure timely withdrawals

Review payment requests and arrange and confirm domestic transfers to our stakeholders on time

Manage various currencies in cash registry and bank accounts, and perform currency conversions as necessary

Handle and verify cash advance requests and cash advance clearing in accordance with our travel and financial policies

Monitor expenses, reconcile accounts, and maintain accurate, up-to-date financial records in our accounting software

Prepare cash vouchers and other supporting documents to record accounting transactions

File and manage accounting documents, ensuring they are organised and accessible

Coordinate with project administrator on a daily basis

Serve as the main contact for any bank-related matters

Perform additional financial duties as required and assigned by the Head of Finance and Office Administration

Office administration

Carrying out various administrative tasks in compliance with our procurement policy and other relevant policies such as:

-Make travel arrangements (e.g. flight, car and hotel bookings)

-Office Site Management

-Facilitate group health insurance and travel insurance procurement

Organise and execute special events and meetings

Run various errands and perform other administrative tasks as assigned by the Head of Finance and Office Administration

We are seeking for a person who meets the following criteria:

Education and work experience

A strong interest in working for an NGO

A graduate diploma, bachelor's degree in accounting/financial management, office administration or equivalent education

Minimum of 5 years of work experience in the field of accounting, finance, office administration or a similar field

Knowledge of accounting principles and financial standards and procedures

Strong experience in cash management

Understand how to use exchange rates and handle different currencies

Hard skills

Solid experience in working with finance software and Microsoft Word, Excel and PowerPoint

Soft skills

An analytical mindset, detail-orientation and strong problem solving skills

Great interpersonal skills and verbal and written communication skills

Good organisational and time management skills

An open-minded, reliable person with a positive attitude and the desire to support others

Adaptability to changing technology and stressful times

Language skills

Thai mother tongue

Intermediate level in written and verbal English language skills

Other requirements

Able to drive a car, often required to drive

As part of our recruitment process, successful applicants who have passed the interview stage will be required to undergo a police background check before an offer is extended.

What we offer:

• A full time position in our office in Chiang Mai, Thailand with an unlimited contract
• A multicultural working environment with more than 14 nationalities in the region
• A working culture based on trust, constant exchange, lean hierarchy and constant learning and development
• Salary will be based on the relevant work experience, skills, and knowledge, plus monetary and non-monetary benefits

Did we spark your interest Wonderful! Please send your full application in English (including motivational letter, salary expectation, resume, university transcripts, and two references) to [Confidential Information].

The application deadline is 22nd November 2024.

We will of course confirm that we have received your application and get in contact with you again if you are selected for an interview.