PROJECT DESCRIPTION:
EpiC is a USAID-funded project managed by FHI 360 aimed at accelerating the Thai HIV/AIDS response to recruit, reach, test, treat and retain populations in HIV prevention, care, and treatment services. The project will focus primarily on MSM and transgender (TG) women.
JOB SUMMARY:
The Finance Officer position specifically provides financial support in the development and implementation of the EpiC Project in Thailand.
DUTIES AND KEY RESPONSIBILITIES:
- Monitors monthly expenditures of local partners which have been funded through EpiC project to ensure the smooth implementation
- Reviews all areas of financial and accounting for accuracy and proper report content and coordinate with administrative team relevant issues (e.g. finance accounting, procurement, and consultant agreements, etc.).
- Provides financial and technical guidance to assigned local partners on a regular basis and as required.
- Conducts pre-audits on vouchers, invoices, and all supporting documents for all payments related to activities funded under the EpiC Thailand project to verify correctness and completeness.
- Maintains the EpiC Thailand project's accounting system to provide management with financial information required for monitoring, evaluating and decision making, and submits the monthly accounting report to HQ.
- Provides expenditure tracking/analysis for all costs incurred related to the EpiC Thailand program and conducts pipeline analysis for EpiC funded activities to ensure effective financial management.
- Reviews accounting transactions, e.g. General Ledger accounts, wire transfers, check requests, and journal entries.
- Assures completeness of coding, documentation, and calculates withholding tax based on basic regulation and principle.
- Coordinates with auditors, on program and single audits and ensures that findings and recommendations of auditors are followed up.
- Conducts pre-award and site visit reviews; supports the development of and amendments to local partners budgets and training of local partners finance staff; reviews monthly
- Subaward Financial Report (SFR) and follows up on issues identified through field visits and SFR reviews.
- Coordinate with program team and local partners finance team in annual budget preparation in USAID format.
- Ensures required budget and expenditures are in compliance with USAID contract regulations.
- Performs other related duties as assigned
CONTRIBUTION:
- Prepares program's fiscal year budgets, projections and pipeline analysis.
- Creates, updates, and maintains financial spreadsheets
- Assists with monitoring budgets
- Communicates regularly with local partners regarding budgets
- Works with project leaders to resolve problem associated with monthly expenditures and life-of project budgets.
- Prepares financial guidance memos to local partners with special attention to recurring problems.
- Submits monthly financial report to FHI/APRO within seven working days of end-month.
KNOWLEDGE, SKILL, ABILITIES, EXPERTISE AND COMPLEXITY:
- Knowledge of generally accepted accounting, budgeting and fiscal control theory and practices.
- Knowledge of general office practices and administrative procedures or the ability to comprehend them.
- Budget monitoring and general ledger skills.
- Relevant software skills including automated accounting software, database spreadsheets and Management Information Systems.
- Resourceful through technology, research skills, and relationship building among several organization teams and units and professional organizations to resolve problems and initiate enhancements.
- Ability to respond to inquiries independently and follow-up on requests in an efficient manner.
- With minimal supervision, manage high volume of workflow efficiently.
- Ability to handle financial and quantitative information with accuracy and precision; resourceful in gathering, verifying and analyzing financial data.
- Ability to interpret financial information and reports
- Ability to work collaboratively and productively within a multidiscipline and multicultural environment.
TYPE AND NATURE OF CONTACTS:
Frequent interaction with program, administrative and other staff at APRO, implementing agencies, and banks.
WORKING CONDITIONS AND PHYSICAL REQUIREMENTS:
Normal office working conditions and site visit to monitor sub-recipients as needed.
QUALIFICATIONS:
- Bachelor or Master's Degree in Accounting or Finance with at least 3-5 years of related experience that must reflect the knowledge, skills and abilities listed above.
- Computer spreadsheet experience required.
- Prior experience working with international NGOs and government organizations will be an advantage.
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant's tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.
FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
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