Job Summary
In this role you will be expected to provide administrative assistance for the business and be willing to go above and beyond daily. You will take ownership of delegated tasks and ensure they are completed in a timely and orderly manner, to a high standard. You will have high attention to detail and a can do, proactive attitude. This position reports into the Regional HR & Facilities Director.
Responsibilities
Management Support
- Support key members of our Bangkok office.
- Support visiting Executives and VP's.
The duties initially assigned include, but are not limited to:
- Front of house and first point of contact for internal and external visitors to the Bangkok office.
- Management of day-to-day operations of the office, including employee queries, first point of contact for regional and global colleagues.
- Co-ordination of travel Domestic and International.
- Co-ordination of meetings, conference calls and video conferences with both internal & external stakeholders.
- Oversee mail management with discretion, ensuring timely delivery of invoices to the accounting team for payment processing, while maintaining confidentiality.
- Provide Office Management administrative support, eg: arrange and book tradespersons; liaise with contract office cleaners as needed, update internal contact lists, update floor plans, organise catering and events, together with any other tasks as requested.
- Minute taking, as required.
- Preparing documents/presentations formatting, printing, binding as required.
- Preparing expense reconciliation (using WorkDay).
- Oversee all facilities maintenance and other projects for office improvement.
- Proactivity to liaise with suppliers and vendors to ensure a safe, clean, productive work environment.
- Exhibit self-assurance and be comfortable setting boundaries when necessary.
- Coordinate efforts with other departments including HR, Recruitment, and IT.
Experience And Qualifications
- 5 plus years of experience as an Office Manager within a corporate environment.
- Ideal tertiary qualifications in Office / Business Administration.
- Ability to work in a team environment.
- Advanced skills in Microsoft Office; Outlook and established applications.
- Skills in Office 365 and WorkDay would be desirable.
Education and Training
- Skills in Office 365 and WorkDay would be desirable.
About InterSystems
Established in 1978, InterSystems provides innovative data solutions for organizations with critical information needs in the healthcare, finance, and logistics sectors and beyond. Our cloud-first data platforms solve interoperability, speed, and scalability problems for organizations around the globe. InterSystems also develops and supports data management in hospitals through the worlds most proven electronic medical record, as well as unified care records for health systems and governments through a powerful suite of healthcare data integration solutions. The company is committed to excellence through its award-winning, 247 support for customers and partners in more than 80 countries. Privately held and headquartered in Cambridge, Massachusetts, InterSystems has 25 offices worldwide. For more information, please visit InterSystems.com.
