A leading electronic manufacturing services company is looking for a Personal Assistant to the CEO to provide comprehensive & confidential secretarial and administrative services & support.
This position is responsible for overall planning, and maintaining effective administrative systems.
Responsibilities
- First point of contact handling correspondence and phone calls
- Proactively manage and coordinate the CEO's schedule by arranging internal and external meetings & preparing appropriate briefing papers
- Maintain effective filling and data storage, including emails and retrieval systems
- Provide full secretarial support by drafting letters, taking messages and other administrative tasks
- Assist with personal tasks such as coordinating home help; renewing insurance, licenses and registrations for vehicles; booking travel and accommodations for family members; plan and organise business travel and logistics when required
- Assist Admin department during long holidays
- Help with any other necessary tasks
Requirements
- Bachelor's degree in related field
- At least 10 years experience at PA position
- Strong verbal and written communication skills
- Fluent in English, both spoken and written. Ability to communicate in French will be an advantage
- Significant executive support experience, including supporting C-level executives
- Exceptional organisational skills and impeccable attention to detail
- High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, community leaders, donors, and funded partners
- Make appropriate, informed decisions regarding priorities and available time
- Able to complete a high volume of tasks and projects with little or no guidance
- Ability to react with appropriate levels of urgency to situations and events that require a quick response
- Able to maintain a high level of integrity and discretion with confidential information
- Excellent judgment
- Ability to switch gears at a moment's notice
