Procurement and Logistics Coordinator

The ARTIS Group of companies has a global reach with operations in India, UAE, Saudi Arabia, Australia and New Zealand and frequently completes projects across the Asia, Africa and other Middle Eastern countries. ARTIS Industrial Thailand (Advanced Refinery Technology Co Ltd) has recently been established and is small but growing business operating in the OIL and Gas and Petrochemical processing industry.

Procurement and Logistics Coordinator

This position reports directly to the Country Manager and involves coordinating purchasing activities, managing inventory, and ensuring smooth shipping and logistics operations. It also requires a degree of administrative work, system entry, and assistance with other areas as the business grows. Preferably, candidates should have knowledge of import/export procedures and a good understanding of documentation and logistics support.

The position is based in Thailand, preferably a candidate who is currently residing in Rayong province. We encourage applications from candidates of all age groups. Age is not a factor in our hiring decisions. This is a hybrid role and requires a degree of flexibility in schedules, including occasional travel, between our Bangkok and Rayong offices. Remuneration will be based upon experience.

Key responsibilities:

Purchase Order Management:

• Generate and process purchase orders based on requisitions from the business
• Track order status, delivery dates, and resolve any discrepancies
• Goods receipting

Supplier Coordination:

• Communicate with suppliers to negotiate terms, pricing, and delivery schedules
• Maintain strong relationships with vendors and address any issues promptly

Inventory Control:

• Monitor database for accuracy of asset data and stock items, reorder points, and inventory accuracy
• Coordinate stock replenishment and manage surplus or obsolete items

Logistics Support:

• Arrange transportation for incoming and outgoing goods, with a significant shipping focus in the short term
• Ensure timely delivery of equipment and materials to meet project schedules

Documentation and Reporting:

• Maintain accurate records of procurement transactions
• Prepare reports on procurement activities, cost analysis, and performance metrics

Compliance and Process Improvement:

• Adhere to company policies, legal requirements, and ethical standards
• Identify opportunities for process optimization and cost savings

Assist the Country Manager

• with other administration, documentation and other requirements as and when needed

Qualifications and Skills:

• Shipping and logistics experience,
• Tertiary education in supply chain management, business administration, or a related field ,
• Proficiency in using procurement software and Microsoft Office tools,
• Strong organizational skills and attention to detail,
• Excellent communication and problem-solving abilities,
• Negotiation and contracts experience,
• A professional command of both English and Thai, including fluent spoken and written abilities, as well as excellent verbal communication skills, is a must.

The Procurement and Logistics Coordinator plays a vital role in ensuring efficient operations, cost-effectiveness, and timely delivery of goods and services. They collaborate very closely with the Country Manager and operations teams globally to support the overall success of the organization.