We are seeking a highly motivated and experienced Procurement Officer to join our growing team. In this role, you will play a key role in sourcing, negotiating, and acquiring goods and services specifically for our residential, hospitality, and facilities management operations. You will leverage your knowledge of the building and facilities industry to secure the best value for our organization while ensuring quality and timely delivery.
Responsibilities:
- Collaborate with internal stakeholders (Building team, Engineers team, Residential team, Safety& Security team and etc.) to identify procurement needs for upcoming projects.
- Develop and implement sourcing strategies to identify and qualify potential vendors specializing in luxury building materials, equipment, supplies, and services.
- Manage the Request for Proposal (RFP) process, soliciting bids from qualified vendors.
- Negotiate and finalize proposal with vendors, ensuring best pricing, terms, and delivery schedules.
- Evaluate bids and proposals based on price, quality, delivery schedules, and past performance.
- Manage vendor relationships, fostering open communication and building strong partnerships.
- Oversee the procurement process, from requisition to receipt of goods and services, ensuring adherence to company policies and procedures.
- Develop a comprehensive document management strategy for procurement, ensuring proper categorization, version control, and secure storage of all crucial files.
- Maintain accurate and up-to-date procurement records and reports.
- Monitor and analyze vendor performance, identifying areas for improvement and cost savings.
- Stay informed of current market trends and industry best practices in procurement for the building and facilities management sector.
- Any other duties as required to support the business, including maintaining business continuity and during emergency cases.
Qualifications:
- Bachelor's degree in Business Administration, Supply Chain Management, or a related field (preferred).
- Minimum 3-5 years of experience in procurement, with a focus on the residential, hospitality, or facilities management industry.
- Strong understanding of building materials, equipment, and services used in residential, hospitality, and facility management settings.
- Proven experience in negotiating and finalizing contracts with vendors.
- Excellent analytical and problem-solving skills.
- Strong communication, interpersonal, and negotiation skills.
- Ability to work independently and as part of a team.
- Proficient in MS Office Suite (Word, Excel, PowerPoint) and especially with Excel.
- Experience with procurement software (e.g., SAP Ariba) a plus.
