Workplace Ambassador

Call in - Handle call

Visitor Outside Messenger - Receive document and delegate to work owner

Client - Greeting and provide drink

• Collect visitor & company data
• Check meeting room after the client left and put away all the cup into dishwasher machine
• Support parking stamp & tracking
• Put on the digital screen if required
  
  

Vendor - Greeting and provide drink

• cooperate with host
  
  

Stationery Order - Order stationary to fill in max stock

Inventory- Control max-min inventory stock

• Provide stationery for employee
• Cooperate with vendor for order some items that not include in inventory list
  
  

: Request quotation, confirm order

Pantry Operation Order - Order supply to fill in stock

• Juice (cotton)Inventory- Control max-min inventory stock
• Milk -Cooperate with vendor for quotation& confirm order
• Coffee bean
  
  

Financial

JDE - Issue PO- Issue PO (all expense)

GR & Withholding tax- GR & Withholding tax & vendor payment

Order supplies & budget control- Office supplies

Corrigo Raise WO- Issue WO

GR - Adjust NTE and send to Manager for approval

Invoices Scan invoice & submit document to FSC- Follow up invoices from all vendor

• Scan invoice & submit document to Accounting
  
  

Procurement

Register new vendor- Request document from vendor, collect, check and transfer to JLL Procurement teament Register new vendor- Request document from vendor, collect, check and transfer to JLL Procurement team

Soft Service

All letter from building mailroom - Organize all letter to employees

• Tracking EMS letter
  
  

Space and meeting room management Space - Organize space if any event

Pest control - Follow up schedule every month

• Cooperate with Security guard and maid
• Announce to employee
  
  

Manage the vendor-Barista Service

• Manage Barista Service (2 HC) / Quality control
• Control supply
• Monthly meeting
• Monthly report
• Contractor tracking
• Cooperate and manage the vendor if need for extra work incase of event request
  
  

Space Management - Update Space seating and space system

Hard Service

Tech/Handyman FMOD Management - Raise WO

• Follow up WO & ensure FMOD team follow up PM schedule
• Assign working order to FMOD as need
• Performance control
  
  

Security Qrcode - Add new employees in access control system

Other Event Support /Activities

CRE event - Support team to decorate the office

• Organise chair and place for the event
• Organise food /snack for the event
• Event Tracking & Monthly report
  
  

BU event & Chumchon activity - Support BU team to decorate the office

• Arrange place for the event
• Support BU to organise food /snack for the event
• Event Tracking
• Monthly report
• Join Chumchon meeting